Job Description

Salary: $5,238.03 - $6,366.86 Monthly Location : Chula Vista, CA Job Type: Permanent, Full-Time Job Number: 25520305 Department: Police Opening Date: 05/08/2025 Closing Date: 5/26/2025 5:00 PM Pacific Description and Essential Functions To plan, organize, supervise and participate in the functions of police records and support services division; and to perform a variety of technical tasks relative to assigned area of responsibility. Essential Functions Functions may include, but are not limited to, the following: plan, assign, supervise and review the work of staff involved in the preparation, processing, indexing, storage, retention, dissemination and disposition of police records; recommend and assist in the implementation of goals and objectives; establish schedules and methods for the police records area; implement policies and procedures; evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities; participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications; monitor and control expenditures; participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures; answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints; research, prepare and recommend revisions to written Police Department policies and procedures and City ordinances pertaining to area of responsibility; interpret, apply and enforce all current law, court decisions, rules and regulations on the use and dissemination of police records; respond to subpoenas for records information/and or reports; testifies in court as required on subpoenaed information; oversee the Live Scan program including billing and scheduling; build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; and perform other duties related to this position. Minimum Qualifications Any combination of education and/or experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Three years of increasingly responsible clerical or secretarial experience in an office environment, including one year of supervisory or lead responsibility; and Training equivalent to the completion of the twelfth grade supplemented by training in conflict resolution, effective communication, leadership or related area. License: Possession of a valid California Driver's license. Knowledge, Skills and Abilities / Physical Demands and Working Conditions Knowledge, Skills and Abilities Knowledge of:Laws and regulations governing police records functions; practices and principles of records management; principles and practices of supervision, training and performance evaluations; principles of budget monitoring; pertinent local, State and Federal laws, ordinances and rules; computer equipment and software applications related to assignment; and English usage, spelling, grammar, and punctuation. Ability to: train, motivate, and evaluate assigned staff; work effectively and efficiently in a fast paced, high workload environment; keep work related records and prepare reports using a computer; make sound judgments and decision within established guidelines; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; and work with various cultural and ethnic groups in a tactful and effective manner. Physical Demands and Working Environment On an intermittent basis, sit at desk for long periods of time; intermittently walk, stand, bend, squat, twist and reach while retrieving and/or returning files; perform simple grasping and fine manipulation; use telephone and use a keyboard to communicate through written means, review information and enter/retrieve data; see and read characters on computer screen; and lift light weight. Work is performed indoors in a carpeted and air-conditioned office environment with fluorescent lighting and moderate noise level. Some movement is required from office to office and there is exposure to the external environment when going to outlying offices, meeting, or performing field inspections. Work is frequently disrupted by the need to respond to in-person and telephone inquires. Additional Information Recruitment No. 25520305 To be considered, applicants must submit a City Application by 5:00 p.m. on the closing date listed. Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail provided on the applicant's employment application. Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review. The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended. Pre-Employment Background Investigation Successful candidates must undergo a thorough background investigation. There are certain types of conduct which are automatic grounds for disqualification. Each incident is evaluated in terms of the circumstances and facts surrounding its occurrence and its degree of relevance to the position. Please review the "Pre-Employment Disqualifying Criteria" link below which identify some of the common areas of the background investigation process that may cause delay or prevent you from competing in the selection process. Pre-Employment Disqualifying Criteria ACE Benefit Summary: Click 01 The supplemental questionnaire is used to further evaluate your experience and education to determine your eligibility for this position. Please answer each question accurately and thoroughly. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of your Employment Application. Failure to complete the "Work History/Experience" section of the employment application will result in your application not being considered. Please do not refer your response to your resume. A resume will not be considered in determining your qualifications. I have read and acknowledge the instructions stated above. 02

EDUCATION/EXPERIENCE/TRAINING

Which of the following best describes your highest level of education completed? Master's degree Bachelor's degree Associate's degree Some college, but no degree High School / GED 03 Please specify your major field of study. If you do not have a major field of study, please indicate "N/A" below. 04 Please indicate which of the following coursework or comparable coursework/training you have completed? Conflict resolution Effective communication Leadership None of the above 05 For each coursework you marked above, please provide the organization or institution where you completed the coursework and the date of completion.If you marked "None of the above", please indicate "N/A" below. 06 Which of the following best describes your experience performing clerical, secretarial. or administrative office work? Five or more years of experience At least three years but less than five years of experience Less than three years of experience No experience 07 From the question above, please list ALL employment from the Work Experience section of your application where you gained the experience above. Your response must include and FOLLOW the format below. Treat each change in position or employer separately. Provide the following for EACH change in position or employer. A. Name of employer; B. Your position title; C. Length of experience (number of years/months); D. Type of employment (indicate full-time or part-time); and E. Brief description of duties that support this experience. NOTE: Responses that are incomplete, do not address all of the items above, indicate "See Resume", or respond in a narrative format will result in your application being rejected for lack of information.If you do not have experience, please indicate "No experience" below. 08 Which of the following best describes your experience in supervision? Three or more years of experience At least two years but less than three years of experience At least one year but less than two years of experience Less than one year of experience No experience in supervision 09 From the question above, please describe the supervisory duties you have performed. Identify each employer separately. Your response must include the following information and follow the format below:

• 1) Name of employer;
• 2) Your position title;
• 3) Length of experience (number of years/months);
• 4) Approximate number and job title(s) of individuals you supervised;
• 5) Brief description of supervisory duties performed. NOTE: Responses that are incomplete, do not address all of the items above, "See Resume" response, or respond in a narrative format will result in your application being rejected for lack of information.If you do not have supervisory experience, please indicate "No experience" below.

10 OFFICE SUPPORT EXPERIENCE IN A LAW ENFORCEMENT ENVIRONMENT Do you have experience performing clerical, secretarial, or administrative tasks in a law enforcement environment? Yes No 11 If you responded "Yes" to the question above, please list ALL employment from the Work Experience section of your application where you had experience providing office support in a law enforcement environment. Your response must include and FOLLOW the format below. Treat each change in position or employer separately. Provide the following for EACH change in position or employer. A. Name of employer; B. Your position title; C. Length of experience (number of years/months); D. Type of employment (indicate full-time or part-time); and E. Brief description of duties that support this experience. NOTE: Responses that are incomplete, do not address all of the items above, indicate "See Resume", or respond in a narrative format will result in your application being rejected for lack of information.If you do not have experience, please indicate "No experience" below. 12

PRE-EMPLOYMENT BACKGROUND

Successful candidates must undergo a thorough background investigation. There are certain types of conducts which are automatic grounds for disqualification. Please refer to the "Pre-Employment Disqualifying Criteria" link found in the job announcement to help you identify some of the common areas of the background investigation process that may cause delay or prevent you from competing in the selection process. I acknowledge that I have read and understood the Pre-Employment Disqualifying Criteria. I understand that if selected, I must undergo a thorough background investigation conducted by the Chula Vista Police Department prior to my appointment. Please select "YES" to acknowledge that you understand these statements. Yes, I acknowledge that I have read, understand, and agree to the above. 13 APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA ELECTRONIC MAIL (E-MAIL) The City of Chula Vista's Human Resources Department uses electronic mail (e-mail) to notify applicants of important information relating to the status and processing of your application. We do so as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Therefore, as an applicant, you are hereby advised of the following:

1. Ensure that the email address and contact information you provide is current, secure, and readily accessible to you. Do not share email addresses. Spam or other filters should be adjusted to accept our emails. We will not be responsible in any way if you do not receive our emails , i.e., for the non-delivery of email or if you fail to check your email-box on a timely basis, etc.
2. Read any notices we send carefully and in a timely manner. Follow further instructions, if any. We recommend that you print and keep a hard copy of our notices for your records. I acknowledge that I have read, understand, and agree to the above.

Required Question City of Chula Vista, CA

Job Tags

Permanent employment, Full time, Part time, Work experience placement, Local area,

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